Edit repeating appointments

One certainty of life today is that nothing is for certain. Everyone has to change appointments, even ones that aren't supposed to change. Let's say you have a Friday, 10:00 a.m. meeting that happens as regular as clockwork. You set it up as a repeating appointment and lo and behold, the boss changes next Fridays meeting to 9:30 a.m. (he's got to catch a plane flight). Fortunately you can edit a single occurrence of a repeating appointment.

Highlight next Fridays meeting appointment and press (ENTER) to edit it. Tab to the Start Time field, change the time and press (F10). A dialog box will ask you if you want to edit One Occurrence or All Occurrences. Select One Occurrence and press (F10) to change that day only.

You could also select All Occurrences and change the data range to modify as many appointments as you desire. But be aware that when you modify a repeating appointment, you are creating a new appointment that is no longer associated with the original repeating appointment. If you have to make a global change to your repeating appointment (i.e., the time changes permanently from 10 a.m. to 11 a.m.) make sure you go to an instance of the original appointment to make the changes. Don't go to that Friday you modified because its no longer part of the repeating appointment.

Tom Gibson

HP Palmtop Paper

tom_gibson@thaddeus.com