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PhoneBookSelecting records quickly
If you have a large number of records in your Phone Book, it can be annoying having to type in three (or more) different keys in order to jump down to a record that you frequently access.
For example, let's assume that your Phone Book has more than one record that has the letters "TU" as the first characters in its Name field. If you want to find the telephone number for the TubeRight Corporation, you'll have to type in at least three characters ("t" and "u" and "b") in order to select the proper record.
Placing one or more spaces or numbers before the first character in the Name field places the record at the top of the record list, and thus makes the record immediately visible.
Instead of having to do this each time you want to view a record, try one of the following tips.
For those records that you access most often, place one or more spaces or numbers before the first character in the Name field (such as " TubeRight" or "1 Jean d'Arc"). Such records will appear at the top of your list of records, and thus will be immediately visible every time you open the database.
You can use this method to clump eleven of your most frequently retrieved records at the top of your database list. (The Phone Book displays eleven records per screen.) The name and phone numbers for all eleven records will be displayed in the opening screen, and you won't have to do any record selecting to view your most-used contacts.
If you're using a 200LX, and the data card covers up the display of telephone numbers, press (CTRL)+(D) to remove the data card.
Since it's so easy to add the extra characters to a record (and to later remove the characters), inserting spaces or numbers can be useful even when used for short periods of time. For example, if you realize you'll be calling three clients many times during the next few days, go in and add the extra spaces or numbers to each record. Then, when you realize that you're no longer regularly calling those clients, edit out the extra characters.
Another way of making record selection easier is to type in the first letter of the company name (or the first letter of an individual's last name) twice, followed by a space. For example, for the entry for the TubeRight Corporation, type the letter "t" twice, then a space. This will make the Name field read, "tt TubeRight." (See Screen 2.)
Typing in the first letter on the Name field twice makes it easier to select a record.
Here's what this accomplishes. Whenever you open the Phone Book and you want to go to that record, all you have to do is press the (T) key twice, which is a lot easier than having to press the (T) key and then the (U) key and then the (B) key, (and possibly even having to press the (E) key, depending on what your other "T" records are).
Both these record selection techniques can be used not only in Phone Book, but also in Note Taker, Database, and World Time.
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